In the fast-paced world of the promotional products industry, distributors face constant challenges in managing inventory efficiently. The demand for customized merchandise continues to grow, making it crucial for distributors to streamline their processes and save valuable time. That’s where our new solution, PromoSync, comes into the frame. This technology-driven approach not only enhances accuracy but also significantly boosts efficiency, ultimately benefiting distributors and their clients.

Traditionally, inventory management in the promotional products industry has been a labor-intensive task, involving manual data entry, tracking, and reconciliation. Distributors often grapple with the complexities of managing large volumes of diverse products, each with unique specifications and customization options. As the demand for personalized promotional items rises, the manual approach becomes increasingly unsustainable, leading to potential errors, delays, and increased operational costs.

PromoStandards

PromoStandards is the open industry standard way to integrate with trading partners in the promotional products industry.
InfoSourcing is a member of PromoStandards and has integrated the PromoStandards API to exchange data between the vendors’ site and Acumatica ERP through the Printshop plugin.

How Does PromoSync Work?

PromoSync allows the user to connect to the suppliers system via the PromoStandards API, and pull their inventory catalog from the vendor’s website. All of the product details including the price, color, size and image are downloaded to the Acumatica ERP, and SKUs are automatically created/updated as well.
Automating the process of inventory upkeep involves leveraging the PromoStandards API, thus allowing distributors to streamline the entire inventory management process, from product procurement to order fulfillment. With PromoSync you can quickly check the stock status of a product and will be able to submit a purchase order electronically*.

Benefits of Using PromoSync

Streamlined Workflow

• Automated data exchange: Eliminate manual data entry and errors by automatically transferring product information, pricing, and inventory levels between your Printshop platform and vendor catalogs.
• Faster order processing: Reduce processing time and improve efficiency by generating quotes and orders directly from accurate, up-to-date product data.
• Real-time inventory updates: Stay informed about vendor inventory levels and avoid stock outs with instant updates within Printshop.

Enhanced Accuracy and Control – Reduce Time & Labor

• Standardized data: Ensure data consistency and accuracy across your entire workflow with PromoStandards’ industry-wide data standards.
• Reduced errors: Minimize the risk of errors caused by manual data entry and improve overall data quality.
• Better decision-making: Gain deeper insights into product availability, pricing, and trends with reliable, standardized data.

Improved Customer Experience

• Faster turnaround times: Deliver orders faster and more efficiently with streamlined workflows and accurate data.
• Greater product transparency: Offer customers accurate product information and real-time availability.
• Enhanced communication: Improve communication with vendors and customers with standardized data exchange.

Quick Overview Video of PromoSync

Quick Overview of PromoSync Video

Additional Benefits

• Reduced costs: Save time and money by eliminating manual data entry and improving overall efficiency.
• Increased profitability: Improve profits by reducing errors and offering competitive pricing.
• Competitive advantage: Stay ahead of the curve by adopting industry-leading technology and standards.

Overall, integrating PromoStandards with Printshop can significantly improve your workflow, data accuracy, customer experience, and overall business efficiency.

Here are some specific features of the integration that are worth highlighting:

• Vendor integrations: Connect with leading vendors like SanMar, S&S, Alphabroder, and many more
• Product data synchronization: Automatically download product information, pricing, and images
• Inventory management: Real-time inventory updates from vendors
• Order processing: Generate orders directly from vendor catalogs
• Reporting and analytics: Gain insights into vendor performance and product trends

Note:
* Promosync is only available for Printshop active customers and on current 2023 R2 version and higher
* Clients need to have API accounts with PromoStandards and SanMar and other vendors
* Promosync is a SaaS subscription and an add-on module for Printshop
* Coming soon: Other supplier API integrations